Refund Policy

UGC Fee Refund Policy for Academic Session 2025–26

The University Grants Commission, vide Circular No. D.O. No.F.2-71/2022 (CPP-I1) (C-l 14546) dated 12^th June 2024, issued the Fee Refund Policy applicable for the academic year 2024-25. It is hereby informed that the Fee Refund Policy for the year 2024-25 is currently in existence and the same policy will remain in force for subsequent academic sessions until the issuance of new policy by UGC with the cut-off date of 31^st October 2025.

All Higher Educational Institutions are requested to strictly adhere to the cut-off date mentioned in the Fee Refund Policy issued by the UGC for the academic years 2021-22 to 2024-25 to resolve the old pending cases respectively.

Any HEI violating the provisions of UGC Fee Refund Policy shall be liable for punitive action as notified in Clause 5 of the UGC Notification on Refund of Fees and Non-Retention of Original Certificates issued in October 2018. Copies of the above-mentioned Fee Refund Policies are attached for your reference.

1. The University Grants Commission receives many representations/complaints from students/parents on the non-refund of fees by the Higher Education lnstitutions (HEls) on cancellation/withdrawal of admissions.
2. Students should be allowed a full refund of fees within a specified period to enable them to opt for a course of their choice.
3. The Commission has considered the matter in its 580^th meeting held on 15 May 2024, and after considering the relevant factors decided, the following fee refund policy for the academic session 2024-25:
   1. Notwithstanding anything contained in any guidelines/ prospectus/ notification/ schedule, a full refund of fees shall be made by the HEls on account of all cancellations of admissions/migrations of students up to 30 September 2024 and with a deduction of not more than Rs. 1,000, as a processing fee, up to 31 October 2024.
   2. It shall apply to all higher education institutions, whether established or incorporated by or under a Central Act or a State Act, and every institution recognized by the University Grants Commission under clause (f) of Section 2 of the University Grants Commission Act, 1956 and to all institutions deemed to be a University declared as such under Section 3 therein and to all higher education institutions afflliated to a University.
   3. These guidelines would also be applicable to organizations, consortiums, committees, associations, etc., constituted for the purpose of conducting counselling or processing admissions and collecting fees on behalf of participating HEIs, and the HEI concerned will be responsible for refund fees.
   4. For any admission schedule extending/commencing beyond/after 31 October 2024, the provisions contained in the UGC Notification issued in October 2018 on Refund of Fees and Non-Retention of Original Certificates shall apply (reproduced below for ready reference):

      Category	Percentage of Refund of fees *	Point of time when notice of withdrawal of admission s received in the HEI
      1	100%	15 days or more before the formally notified last date of admission
      2	90%	Less than 15 days before the formally notifled last date of admission
      3	80%	15 days or less after the formally notifled last date of admission
      4	50%	30 days or less, but more than 15 days after formally notified last date of admission
      5	00%	More than 30 days after formally notified last date of admission

   5. This policy will remain in force for subsequent academic sessions until the issuance of a revised policy by the UGC.
4. It may also be noted that the UGC has notified the Redressal of Grievances of Students Regulations, 2023, wherein "delay in, or denial of, the refund of fees due to a student who withdraws admission within the time mentioned in the prospectus, subject to guidelines, if any, issued by the Commission, from time to time" has been defined as one of the grievances.
5. The Higher Education lnstitutions are requested to ensure compliance with the fee refund policy for the academic session 2024-25 and redress any grievance by the provisions of the University Grants Commission (Redressal of Grievances of Student) Regulations, 2023
6. Any HEI violating the provisions of UGC Fee Refund Policy 2024-25 shall be liable for punitive action as notified in Clause 5 of the UGC Notification on Refund of Fees and Non- Retention of Original Certificates issued in October 2018.

Note:

The committee recommended that if a course has fewer than five enrolled students and no objections are raised, the course fee may be reimbursed in accordance with the university’s refund policy.